Compiling Pictures Into a PowerPoint Presentation in Under Five Minutes

Showing slides before, after and during the breaks of a business conference or business meeting, can be a great addition to any itinerary. Don’t think that you haven’t got time to put your photos into a presentation. If you are using MS PowerPoint, you can do this in a matter of minutes. Even someone new to the process can create a Photo Album in under five minutes.

TIP: If you put all of your photographs into one folder, it is much easier to find them and insert them into the Photo Album. You can put them into a logical order in the folder, or do it while creating your Photo Album.

Basic Creation

1. Open PowerPoint

It doesn’t matter if you open a blank presentation or something that you have previously created. PowerPoint will create a new presentation to contain your Photo Album.

2. On the Insert ribbon, in the Images group, click on the Photo Album button, New Photo Album

If you click on the bottom half of this button you will see options to create a new album or edit the existing one. If you click on the top half of the button, you will go straight to creating a new album.

3. The Photo Album dialog box will open

4. To insert your photos, click on the File/Disk… button underneath the label Insert picture from

5. Navigate to the folder with your photos

6. Select the photos you want to insert

TIP: If you have created a dedicated folder for the pictures you want to include, click on one thumbnail, or file name and then press Ctrl + A on your keyboard to select them all.

TIP: If you only want to choose some of the pictures, click on the first one you want to select then hold your Ctrl key down while you click on each of your other choices. This will allow you to select photos regardless of where they are in the file.

CAUTION: If you hold the Ctrl key down, click on a thumbnail or file name and move your mouse cursor even a tiny bit, you may find that you have created copies of all the photos you had selected. Be careful not to let your mouse drag when you are selecting with the Ctrl key pressed.

7. Click the Insert button on the bottom right of the box

TIP: If you don’t like the order the photos are in, you can rearrange them at this point by selecting the picture you want to move and then using the arrows that are underneath the list.

8. Click Create on the bottom right of the Photo Album dialog box

PowerPoint will need a few seconds to compile your photos, but soon you will see a presentation with each picture on a slide.

Finishing Touches

1. Change the title slide if you want it to show something other than Photo Album and the name associated with the computer

PowerPoint slides are very easy to edit. Simply click on the text that you want to change and you are ready to edit it.

TIP: If you want the slides to automatically begin again when they reach the end, it may be better not to have a title slide. In this case click on the thumbnail of the title slide (to the left of your slide), right-click and then choose Delete Slide from the menu that appears.

2. Add some background colour to the slides

If your photographs are a different size to your slides, the background you see will be white. This can be hard on the eyes. Changing the colour to something darker is often easier to look at and will help your pictures to show up more.

a. On the Design ribbon, in the Background group, click on Background Styles

b. Choose one of the existing backgrounds or click on Format Background to create one of your own

The same background will be added to each of your slides.

3. Add timings to your slides to enable them to advance automatically

a. On the Transitions ribbon, in the Timing group take the check mark off On Mouse Click and put one on After

b. Adjust the timer to whatever length will suit your needs

TIP: It can be challenging to find a timing that won’t feel like you are whizzing through the slides, or boring everyone to death by leaving them up too long. I find that ten seconds per slide is a good compromise.

c. On the Transitions ribbon, in the Timing group, click Apply To All

4. Set your presentation to start again from the beginning when it reaches the end

a. On the Slide Show ribbon, in the Set Up group, click on Set Up Slide Show

b. In the Show Options group, make sure there is a check mark on Loop Continuously Until ‘ESC’

When you are ready to stop your presentation, press the ESC key on your keyboard.

5. Save your presentation

6. Press F5 to start showing the slides

The toughest part of this process is choosing the photos you want to use. Once that is done, you can create a Photo Album in a matter of minutes. A picture really does paint a thousand words, so put that power to work whenever you want to show your team what they have accomplished, or show clients what you are all about.

Where Do You Live – Past, Present, Or Future?

What does your past have in common with Jimmy Hoffa? They are both dead!

I have a dear friend who is agonizing over a decision he made several weeks ago. He had to fire someone. It was a good decision, and one that was actually necessary to preserve his own integrity in his business. The person was being paid a high salary, and with that comes responsibility for leadership and willingness to learn new things (especially since it was a position in information technology.) But this person refused to learn anything new. He wanted to show up every day and do the same things he always did. He also had to be spoon-fed assignments. While he was supposed to be my friend’s backup, he showed no leadership potential nor desire to develop it. And, he was using company time to do his side job.

So why is my friend suffering over this? He is a good person, and he thinks he hurt the person he fired. The truth is, he did this guy a favor by giving him a wake-up call. But my real point is this:

What possible benefit do we get from reliving the past? None! After we accept any lesson we needed to learn, it is time to move on. Driving with your eyes on the rear view mirror is dangerous!

That being said, we need a healthy balance between:

Visualizing our future
Living in the present, to take action
In “Think And Grow Rich” Napoleon Hill’s Self Confidence Formula challenges you to spend 30 minutes daily thinking about the person you want to become. But he also says to transform that picture into reality through practical service and to spend 10 minutes daily to develop the factors named in his “The Law of Success” book. One of the principles he teaches is that you need definite plans and you need to put them into action. But without the visualization of where you are trying to go, “any road will do.”

I personally believe some of us spend too much time in the past because we are afraid to move forward. We think if we keep going over what already happened, the success formula for the future will become evident. But it doesn’t work that way. We need to decide where we want to go, and let the Universe show the way.

Setting forth bold intentions and burning the bridges of escape, as Mr. Hill teaches, is very scary! And yet he also teaches us that temporary defeat is to be expected and accepted. There is no reason to fear temporary defeat, as long as it is temporary. The point is to persist and never give up on that burning desire you create in your mind.

Spend just enough time in the future to know what it looks like, and reflect on it daily. But don’t spend all day visualizing! Once the picture is clear each day, live in the present and use all of your senses to get the messages the Universe sends you about the correct actions to take.

And remember, as Mr. Hill teaches, “Through the principle of auto-suggestion, any desire that I persistently hold in my mind will eventually seek expression through some practical means of realizing it.”

Making a Buck From Presenting – You Can Do It!

The world – at least from where I see it, is full of people who either tell their story or tell you how to do something for money. For example, some time ago I attended a combined breakfast and talk by a young, personable (and pleasantly attractive) lady who told the story of how she had gone from rags to riches in a home-based-business. Until I signed up to hear her story, I had never heard of her, her firm, or her product. Thirty-five to 40 other people were also interested enough to hear what she had to say that they paid $15 (AUS) per head. Not much risk in a $15 fee (subsidised by a government agency) when a light breakfast is thrown in.

All of us have information and experience that is unique. You don’t have to be a Bill Clinton with high-flying stories of presidency and oral sex that wasn’t really sex, to earn an income, although it helps. There are dozens of less famous or infamous people earning a good income on the presentation circuit. True, it’s easier if you are tall, dark and handsome if male or lean, shapely and stunning if a woman. But don’t let your physical attributes deter you – there are many ‘ordinary’ people on the presentation circuit doing very well, thank you.

What you have to do is find a topic of interest that lends itself to a mix of humour and seriousness; ‘How to Make Your Marriage Last X Years or More’, ‘Being a Successful Marketer’, ‘Keeping Your Kids Off Drugs’, ‘Making a Fortune from Affiliate Programs’, ‘Creative Communication’ and so on. I’m sure you can think of a few.

Next, chase up some sayings and jokes that fit your topic. Put your presentation together and test it. Buy some nice clothes. Get your hair and finger nails done. Buy some nice jewellery – after all, if you are preaching success, you need to look successful.

People are keen to hear what others have to say and they’ll pay. To start with, pick an interesting or unusual topic, choose a town that has few presentations where people are starved of development opportunities, advertise widely, accept money up front and bingo! All you need then is a slick presentation and after a while people will be begging you to speak at their venue. You can make even more money if you have something to sell while your audience is excited – books, tapes, CDs, subscriptions etc. It can be a handsome money earner and a lot of good fun.

If you aren’t brimming with confidence, attend one of these motivational presentations some day and, If I’m right, by the end of it you will be saying to yourself, ‘I could have done that’

Copyright 2006 Robin Henry.