Presenting Effectively


Whether you are a seasoned orator or a novice speaker, you can improve your presentation skills and enhance your credibility through planning, presentation, and practice. This section contains essential information on every aspect of public speaking, form the researching and writing of your material to overcoming tension and dealing with questions form audience. Practical advice, for example on choosing the best audio-visual aids, will furnish you with the confidence to handle real life situations professionally and help you to develop and perfect your skills.

This month we will cover:

Preparing a Presentation

The sub topics that will be covered this month are:

1) Defining Your Purpose

Preparing A Presentation

There are two secrets to making a good presentation: preparation and practice. Take the time too prepare properly, and your chances of success will increase enormously.

1) Defining Your Purpose

What do you want to communicate to your audience? Before you start to prepare your presentation, decide what you want to achieve. Focus on the purpose of the presentation at every stage to ensure that your preparation in relevant and efficient.

A) Considering Your Aims

The first points to think about are what you intend to tell your audience and how best to communicate your message. Your strategy will depend upon three things: the type of message you wish to deliver; the nature of the audience; and the physical surroundings of the venture.

Review the purpose of your presentation, and ask your self whether its is simple enough or too complex. Think about who might be in your audience and how they might be in your audience and how they might receive your speech. Then ask yourself if this is how you want your speech to be received. If not, modify your purpose.

Points To Remember

Your presentation should be relevant, simple, and to the point

Your audience will be impressed by the debt and breadth of your knowledge rather than a show of a false intellect and wit

Your positive attitude, energy, and enthusiasm for the subjects will speak volumes. They will be remembered by your audience long after the details of your speech have been forgotten.


Once you have written your speech, cut it, cut, cut it, and cut it.

B) Assessing Abilities

Unless you are a trained actor, it is difficult trying to be anyone other than yourself. Concentrate on defining and utilizing your best assets. For example if you have a good clear voice, use it to your advantage; if you have the talent for such things, tell a humorous but relevant short anecdote. Next, confront your fears and anxieties about the presentation, so that you can make sure that you are prepared for them on the day.

Speaking Confidently

Use techniques that you are comfortable with in your presentation. This will help you control your nerves once you are standing in front of the audience.

Note: Group similar ideas together to establish themes.

Reducing Your Fears

Excessive Nerves – You cannot relax. You forget what you are trying to say and dry up.

Practical Solution – Prepare by rehearsing in front of a mirror and, if possible, at the venue. Make sure that you can see your notes clearly at all times. take a deep breath, and smile.

Bored Audience – The audience loses interest, and fidgets and talk among themselves

Practical Solution – Ensure that the point you are trying to make is relevant – if not, cut it. be enthusiastic. vary the pace of your presentation, and maintain eye contact with the audience.

Hostile Audience – You are heckled. Questions from the floor are aggressive in tone.

Practical Solution – Remain polite and courteous. If your audience has specialist knowledge of your subject, defer to them. Redirect difficult questions back to the audience.

Breakdown of Visual Aids – Equipment fails to work of you do not remember how to work it.

Practical Solution – Avoid using any technology with which you are not thoroughly familiar. Immediately before the presentation, check all the equipment that you will be using

How to Improve Your Medical Facility for Your Patients

If you’ve been looking for viable upgrades to improve your patients’ experience and recovery in your medical facility, then you came to the right place. A hospital facility is a special building, so it makes sense why many hospital owners or managers find it difficult to find effective upgrades that don’t require an immense amount of planning or finances. Lucky for you, there are relatively simple and inexpensive upgrades you can make in your facility to boost service delivery. They include the following:

Improve the ambience in the patients’ rooms
Hospital rooms dedicated to patients tend to be small and dull. It’s not uncommon to find gray or green walls, and poor lighting in the rooms, and that’s why many people don’t like being in medical facilities. There’s nothing wrong with upgrading your hospital rooms to resemble the comfortable hotel rooms. You can have walls that incorporate soothing colors, add pictures depicting beautiful nature scenes, and increase the space for your patients’ visitors. Such simple improvements are enough to boost the mood, satisfaction and happiness in your patients, and encourage the presence of your patients’ support network. You can also include a window to allow your patients to view nature and receive more sunlight. According to a Psychosomatic Medicine study that was conducted in 2005, patients who receive more sunlight require fewer painkillers, reducing the medical costs by 21%.

Improve your surgical lighting
You should also make lighting upgrades in your surgical rooms to improve visibility for your surgeons; doing so can boost their efficiency. If you’ve not attained the right hospital lighting standards in your facility, your surgeons can make mistakes that may put your patients’ lives at risk. Moreover, the medical officers are likely to be less productive in poorly lit environments due to eye and neck strain, and the resulting fatigue. You should therefore invest in lighting systems that strike a good balance between shadow dilution, brightness, volume and temperature to optimize visibility.

Invest in big data
One of the best ways of improving patient outcomes in your medical facility is investing in a method that reduces the risk of human error. With neural networks, you can improve your diagnostic process by analyzing a wide range of data. As you know, data is a great way to predict the course of various diseases; it can assist your medical professionals reduce the patients’ likelihood of developing fresh complications. You can also use data strategically to streamline your workflows. For instance, you can boost your operating room schedule by analyzing your hospital records, making your team members more productive.

Reduce the noise
Medical facilities tend to be noisy due to things like overhead paging, staff discussions and nighttime vitals checks. According to research, noise in hospitals can increase a patient’s anxiety, disrupt their sleep, affect pain management and lead to blood pressure spikes. In most medical facilities, the acoustics rarely reduce the noise effectively; luckily, there are easy ways to quiet the building. You can install sound-absorbing tiles and retrofit older environments within the building for minimal noise. What’s more, you can educate your staff on the importance of quietness in boosting patient comfort, healing and satisfaction.

Moreover, you can check your electronic devices, like monitors and alarm systems, and ensure that they’re not a source of noise and stress to your patients. If you have to, replace your devices with quieter ones. Of course, avoid scheduling housekeeping, maintenance or other operations in the evening hours.

Establish private rooms
You can increase your patients’ recovery by providing them access to private rooms. This relatively simple intervention can assist reduce your patients’ stress and comfort, make it easy for them to sleep and recover. One Canadian study found that each roommate a patient gets increases their chances of getting a superbug by 10%. Remember that privacy and dignity are important factors to patients too. For instance, having a private room can encourage the presence of your patients’ loved ones, leading to more comfort, less stress and better patient satisfaction.

If you are thinking of improving your medical care, you should implement the techniques discussed above to increase your chances of success. In summary, improve the ambience in the patients’ rooms, boost your surgical lighting, invest in big data, reduce the noise and try to ensure your patients access private rooms. All these methods can improve employee and patient satisfaction tremendously.

Understand The Past – Know The Present – Improve Intermediate – Aim For A Better Future!

One of the greatest potential dangers to meaningful, effective leadership, is the unwillingness and/or inability, to perceive and conceive of the numerous obvious and potential ramifications of a variety of actions (or inactivity), as well as the tendency to overly focus on either the glorious old days (the history), present issues or concerns, intermediate impacts (generally considered to be from 3 to 5 years), or the long-term ramifications, needs, and sustainability of the organization into the future. Quality leaders know it’s important to know and have a handle on current needs, concerns, issues or priorities, but to avoid taking the proverbial band-aid approach, and acting, with a keen eye on the future. True relevance only comes from evaluating every alternative, from the perspective of whether it builds upon the positives from the organization’s past (heritage), resolving and addressing current needs, addressing where to take the group in the next three to five years, and how to do so, to assure a relevant, sustainable future.

1. Understand the past: Groups rarely flourish when they throw the baby out with the bath water. Significant organizations promote their heritage, as a way to attract their niche member, etc. That history generally is extremely relevant, in terms of better understanding the group’s mission and purpose/focus. When the heritage is forgotten or trivialized, there is often a concurrent loss of a number of long-term supporters/members. Why would that make any sense?

2. Know the present: Although the past is relevant, one must avoid wallowing or getting hung-up in an over-focus on what has been, rather than what should be! Be careful to listen effectively, keep your eyes wide open, and resolve current priorities/concerns, in a timely, well-considered manner.

3. 3-5 years, goals and plans: Before any group can become truly relevant and sustainable, it is necessary to enhance and improve the present and the intermediate-term. Leaders must proceed in an organized, well-considered, step-by-step approach.

4. Longer-term strategy, planning and vision: Our greatest leaders are always the ones who articulate their vital vision, in a vibrant, motivational way! This must be done in a strategic, clear-cut manner, and requires a discipline and focus on planning to lead. If one does not plan to lead, he rarely will do so effectively. Only when the plans move the group forward in a sustainable manner, will the group assure its viability and relevance.

Avoid myopic leadership, yet at the same time, be careful to avoid skipping any steps along the path to a brighter future. Effective leaders develop, articulate and communicate their love of the group’s heritage, but at the same time the need to evolve, and thus introduce their intermediate and longer-term views, and take present actions to assure they get where they want, and need to be!